The Top 8 Productivity Tools for Office Worker in 2016
Startup companies are always suffering from limited resources and time. In this chaotic environment, managing time and increasing productivity is quite a challenge. Fortunately, productivity tools are available to lessen our burden. We have asked 50 employees of JANDI service provider, Toss Lab Inc., and selected the top 8 productivity tools for office worker.
*The following recommendation is based on the responses of JANDI employees in the business sector (Sales, Marketing, Customer Experience, Business Strategy, Overseas Business, PR, and Human Resources). The ‘Top Productivity Tools’ series will be followed by ‘Top Productivity Tools for Developers’, ‘Top Productivity Tools for Designers’, and ‘Top Productivity Tools for Product Manager’
The more complex and diversified work environment of modern companies calls for efficient task management tactics. Wunderlist was actually one of the highest recommended productivity tools by JANDI employees. In fact, this task management service has made headlines for being acquired by Microsoft in 2015. Due to its intuitive interface, the tool enables management of personal tasks and even team projects. Another edge is that Wunderlist is available for multiple platforms such as mobile and desktop.
2. Google Apps
Google Apps is a Cloud-based service that is as prominent as Office 365. Google Apps provides most of the necessary features including email, calendar, documents, and messenger. Because this service has a reasonable price and does not require users to install additional software, businesses of all sizes have adopted Google Apps. JANDI team also uses Google Apps on a daily basis, especially Google Docs and Google Calendar.
1) Google Docs, Sheets, and Slides
Google Docs, Sheets, and Slides are a word processor, a spread sheet and a presentation program that is a web-based software provided within the Google Drive service.
“It’s convenient because we can collaborate on one document.”
“I like how this service is also available on my mobile device because I can edit and view documents while I’m commuting.”
“I can always save my Google Docs as a Microsoft file so I’m not restricted to a specific format.”
2) Google Calendar
Google Calendar is highly supported in JANDI’s business sector due to its high expandability. Employees have expressed positive opinions because could be easily integrated with JANDI and other services.
“Because I can use it on both Mobile and PC I can conveniently check and edit my schedule on the run,”
“I can check my teammate’s calendar as well as mine so it’s easy to pick a time slot that works for everyone.”
Google Analytics is one of the most renowned tools in the data analytics field. This ‘free’ tool is used in a wide range of companies from startups to big corporations. JANDI is actively using Google Analytics on a daily basis to analyze traffic in our official website, Word Press blog, and mobile app.
“Google Analytics has a lot of hidden features. It allows me to study the behavior of users on our website and app. Moreover, I can get a better idea about remarketing and the overall quality of our contents.”
“Google Analytics is easy to integrate with other Google services such as Google Adwords and Google Play. I don’t need to move around any data because all the information is available in Google Analytics.”
Office worker tends to end up with notes scattered haphazardly because Ideas pop up unexpectedly or your boss throws tasks at you when you only have a post-it note in your reach. Evernote is a perfect tool for such situations. Like JANDI, Evernote is also a Cloud-based service. This service enables recording memos, attaching and sharing files, managing simple tasks, and checking the to-do list. Evernote is a freemium service and it is free to use its basic features on various devices like mobile and PC.
“Evernote helps me organize data and my thoughts. I can categorize my data by tagging them with keywords.”
“I can easily record my ideas on multiple devices and view them whenever I want to.”
“It has an email notification feature so I don’t forget about my notes.”
Interesting and informational contents are always fun to watch, and viewers tend to crave more and more than ever before. Pocket allows you to scrap your favorite contents. It’s quite similar to Facebook’s ‘save’ feature. Unlike short clips that you can watch in a few minutes, some articles require more time and focus. But most of the time, we simply do not have the time. That’s when you capture it using Pocket and just save it for later. Pocket is also available for all devices. You can also install it on Chrome as an extension.
“Because Pocket has features such as tagging and saving, I can easily search for saved contents later on.”
Anyone who is remotely interested in tools that enhance productivity probably heard or used Trello. Trello is a project management tool used in all type of fields, including business and software development. Trello can be integrated with JANDI using JANDI Connect. Just like other Cloud-based services, basic features are provided for free.
“Trello also allows convenient task management because it can be integrated with services such as JANDI and Dropbox.”
Pinterest is a social media based on images. As you have probably noticed from what it’s called, Pinterest allows you to ‘pin’ images that are interesting to you. Design or other business departments that frequently create externally shared contents can refer to Pinterest because it is full of high-quality contents regarding design, photography, and the arts.
“It’s quite inspirational and I can easily share the inspirational post using its link.”
As JANDI providers we are frequently asked the question, “So what tools do you use in JANDI?” Of course, here in JANDI, we do use JANDI. Not everyone in JANDI business sector has been using collaborative tools before they started working here. So they were able to point out the four specific benefits JANDI has over traditional enterprise tools (email, groupware, and personal messenger)
- You can create Topics (group chat) according to your task subjects and projects.
- Intradepartmental communication is easier.
- File sharing and searching is convenient. The new smart search filters help me locate a specific file quickly.
- You can save time because you don’t have to constantly check your email. JANDI enables open and flat communication.